Ceremony info

Get ready for your ceremony

• Register your guests Registration is required for all non-student attendees. Each student may only invite four guests.
• Check the schedule and arrive at the Administration Building 90 minutes before your ceremony.
  • To check in at ADM, bring your UBC card or government-issued ID.
  • Need help getting here? Find parking and directions.
• Rent your gown to receive your regalia after check-in.
  • Missed the rental deadline? Arrive 90 minutes early and bring a valid form of payment to cover the rental cost. The cost to rent your regalia is $105 on site (cash, debit or credit).

Day of details

Check-in, regalia and procession

• Check the schedule and arrive at the Administration Building 90 minutes before your ceremony start time
  • To check in at ADM bring your UBC card or government-issued ID. Know your procession number.
• Pick up your academic regalia.
• You will receive your degree folder and a reader card inscribed with your name.
• You will then join the procession line up. You MUST remain in your own line and in your original position within that line. This is determined by your procession number. Your position in the procession is decided by the required order of appearance when you cross the stage.
• Marshals will guide you from ADM to the Gymnasium and into your seat. This will be your seat for the duration of the convocation ceremony.

Crossing the stage

• When it is time to cross the stage, you will be directed to rise and follow the marshal to the platform.
• Stop on the platform and hand your name card to the person reading the names. As your name is read out, pause for a moment in front of the Reader’s Podium facing the audience so that a picture of you can be taken. Proceed across the platform, pausing for a photo with the President.
• A marshal will then direct you back to your seat.

After your ceremony

• Graduates remain in their seats until a marshal directs the formation of a procession to leave the building
• Meet your friends and guests in the central courtyard.
• Join the alumni UBC welcome reception
• Return your gown at the designated tent in the central courtyard.
• Receive your photos by email 2–3 weeks after your ceremony.
• View and download your stage-crossing video one week after your ceremony at ubco.stageclip.com.