Ceremony Instructions

Convocation Ceremonies are held in the Gymnasium of the Recreation Facility. Each ceremony is 90 minutes in length.

Students assemble in the Atrium of the Fipke Building 1 hour and 30 minutes before their ceremony start time to pick up their graduation regalia.

There is no secure storage space available in the Atrium of the Fipke Building so whatever you bring with you into the Atrium, you will need to bring with you into the Gymnasium and you will need to hold onto these items throughout the ceremony.

It is recommended that you leave personal items such as purses and coats with your families / guests.


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For each ceremony, students will assemble in their allotted sections in the Atrium of the Fipke Building. This must be completed 45 minutes prior to the start time of the ceremony, at which time the marshal will explain the procedure for the procession. The procession will leave 20 minutes prior to the ceremony start time. Your diploma and a card inscribed with your name will be given to you as you join the procession.


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The procession forms in two lines, each led by a marshal, and marches to the Gymnasium where the lines are re-connected and directed to the proper seats. Your position in these two lines is decided by your required order of appearance when you cross the stage. You MUST therefore remain in your own line and in your original position in that line.


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You will be seated in the Gymnasium and will remain seated until the Faculty Procession enters. As the marshal signals the entrance of the Faculty Procession, you will rise and will thereafter sit and rise as directed by the Chancellor and / or President.


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When the conferring of degrees is to commence, successive rows of candidates will be directed to rise and follow the marshal to the platform. You should stop on the platform and hand the card with your name on it to the person reading the names. As your name is read out, you pause for a moment in front of the Reader’s Podium facing the audience, so that a picture can be taken of you. You then proceed across the platform, pausing to stand facing the Chancellor. He will say “I admit you”, after which you nod to him and proceed across the platform. A marshal will direct you to a seat. You will please remain in that seat until the end of the ceremony.

If you are a candidate for a PhD degree, the hood is carried on your left arm, and the President will drape it over your shoulders after you have been admitted by the Chancellor.


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After the ceremony the new graduates remain in their places until a marshal directs the formation of a procession to leave the building.