Frequently Asked Questions

Explore common questions about graduation ceremonies at UBC’s Okanagan campus.

A graduate smiling and laughing while watching the ceremony

 

If you have any other questions not answered here, please contact Ceremonies and Events.


Will the Spring Graduation 2022 ceremonies be held in-person?

In-person ceremonies will be held on June 9 and 10, 2022.


When will the schedule with ceremony dates and times be available?

The schedule is posted here.


I am a graduate from Spring 2020 or Spring 2021, and my graduation ceremony was virtual. Will there be a make-up graduation ceremony for me?

Planning is underway for an in-person celebration for graduates of Spring 2020, and Spring 2021. The tentative timing of this celebration is in Fall 2022. If you are a graduate from one of these classes and would like to receive updates about the celebration, please ensure your email address is up-to-date.


I am a person with special needs, who should I call?

For further information concerning arrangements for special needs (i.e. mobility assistance, captioning, interpreting services, etc.) please contact the Disability Resource Centre at 250.807.9263 at least two weeks prior to your ceremony.


Do my guests need tickets for convocation?

No. Guests do not require actual tickets to attend convocation. However, due to the seating capacity of the gymnasium, students may submit RSVPs for their guests starting in April. As a courtesy, please restrict the number of guests to no more than four to ensure that all graduates may have some guests in attendance.

No tickets will be issued for your guests. Seats are available on a first-come, first-served basis.

For more information and to RSVP please visit Guest Seating.


What precautions are you taking to ensure everyone’s safety?

Graduation ceremonies are being planned in accordance with public health guidance as well as UBC policies. Graduating students and guests are encouraged to review and adhere to UBC COVID-19 health and safety requirements, and Campus Rules. Campus rules may be updated from time to time, and further details will be shared in communications with graduating students and in these FAQ as we get closer to graduation ceremony dates.


Who do I contact if I want to have grad photos taken prior to graduation day?

You can contact a local company called Voth Photography who can take UBC grad portraits ahead of the graduation ceremonies. Portrait services by Grad Images will be available on the days of the ceremonies.


Are the ceremonies videotaped or photographed?

Yes, all ceremonies are videotaped and photographed. Please visit our archived webcast page approximately 3-4 weeks after Convocation to watch videos of the ceremonies online. Please visit Graduation Photos for more information about photography services available on your Convocation day.

Download a personalized video of your walk across the stage through StageClip. 


I’m not sure if I am graduating, who do I contact?

For information relating to degree requirements please contact your faculty/school. Also, you can check your application status online through the Student Services Centre. Login, go to Applications: Graduation, on the left side of the menu, select the correct degree program, then hit the Get/Edit/View Application button.


I haven’t rented my gown yet, what do I need to do and who do I contact?

Information about gown rental will be available on the Grad Gown page from April 18 – May 20. For any other information regarding gowns, hoods, and mortarboards (hats) please contact the UBC Bookstore Okanagan at 250.807.9246 or ryan.hirowatari@ubc.ca.


I’ve missed the gown rental deadline. Can I still rent a graduation gown?

Yes. You can still rent your grad gown on the day of your ceremony. Please see the Grad Gown page for more information.


My degree is listed wrong, what should I do?

Contact the Graduation department of Enrolment Services at gradapps.okanagan@ubc.ca.


What is a procession number?

Your procession number tells you the order in which you will cross the stage. For each ceremony, the students are divided alphabetically by specialization (e.g. Anthropology majors before Economics majors) and then alphabetically by last name. Your procession number can be found on the Student Service Centre by viewing your grad application.


I have a double major- which group do I cross the stage with?

We sort the majors alphabetically, so a double major in Biology and Physics would graduate with the Biology majors.


I’m graduating with a Bachelor of Fine Arts or Bachelor of Arts in English, French, Spanish, Creative Writing, Culture Studies, and/or Art History. Which ceremony am I a part of?

You will be a part of the Faculty of Creative and Critical Studies ceremony. If unsure, please visit your grad application information in the Student Service Centre.


I specified that I wasn’t able to attend my grad ceremony. Now I can. Is it okay if I go? Who do I contact?

You’ll be able to change your selection on the Student Service Centre (SSC) until June 1. If you miss the deadline and would like to change your selection to attending, email Enrolment Services at gradapps.okanagan@ubc.ca. If you haven’t ordered a gown and the rental deadline has passed, you can order and pay for one on the day of. For more information, please see Graduation Gowns.


I specified that I was going to attend my grad ceremony, but I wasn’t able to go. How do I obtain my diploma?

Please contact Enrolment Services at gradapps.okanagan@ubc.ca